Virtual Assistant Agency
Get 10 hours back
every week,
starting Monday.
Vaxa matches you with a dedicated virtual assistant who handles your inbox, calendar, and admin — so you can focus on what actually grows your business.
No long-term contracts. Starts within a week.
Sound familiar?
You started a business to do the work you love. Not to manage an inbox.
Every hour you spend chasing emails, rescheduling meetings, and updating spreadsheets is an hour you're not doing the thing that actually makes you money.
Hiring a full-time admin isn't viable yet. Freelancers from job boards come and go, deliver inconsistently, and need constant supervision. You end up spending more time managing them than they save you.
You need someone reliable, English-fluent, and already trained — who treats your business like their own. That's exactly what Vaxa was built for.
- Inbox overflowing, response times slipping
- Calendar chaos, double-bookings, missed follow-ups
- Admin tasks eating into billable hours
- Freelancers who disappear without warning
Unlike impersonal staffing platforms, Vaxa gives you a managed assistant who is briefed, trained, and accountable — so you get reliability, not a gamble.
We hire, vet, and manage your assistant. You just get the hours back.
The process
From overwhelmed to organised — in one week.
Vaxa is a managed service, not a freelance marketplace. We handle everything from matching to onboarding to quality assurance.
We learn your business
You have a 30-minute onboarding call with a Vaxa account manager. We map your workflows, tools, and priorities — so your assistant is ready to hit the ground running, not ask basic questions for weeks.
We match and brief your assistant
We select an assistant from our vetted, trained team who fits your industry and working style. We brief them thoroughly — your tools, your preferences, your non-negotiables. You meet them before anything goes live.
You get your time back
Your assistant is live within a week. They handle your inbox, your calendar, and your admin — and your account manager checks in regularly to make sure the quality stays high. You stay in the loop without staying in the weeds.
What your assistant handles
Everything that keeps you stuck, handled.
Your inbox, sorted and replied to — every day.
Your assistant monitors your inbox, drafts responses in your voice, flags anything urgent, and files everything else. You open your email to clarity, not chaos. Response times stay sharp. Nothing falls through.
- Daily inbox triage and prioritisation
- Draft replies for your review or send on your behalf
- Unsubscribes, spam filtering, folder organisation
- Follow-up tracking so nothing gets missed
A calendar that works for you, not against you.
Your assistant manages bookings, reschedules conflicts, and protects your deep-work time. Every meeting has context notes prepared in advance. You arrive to conversations ready, not scrambling.
- Meeting scheduling and confirmation
- Pre-meeting briefing notes
- Buffer time and focus-block protection
- Timezone coordination across markets
The steady stream of tasks that eat your day — gone.
Data entry, research, document formatting, client onboarding paperwork, travel bookings, supplier follow-ups — the constant drip of tasks that don't need you, but somehow always land on your plate. Your assistant handles all of it.
- Data entry and spreadsheet management
- Research and summarisation
- Document preparation and formatting
- Customer support coordination
Pricing
Flexible plans for growing businesses.
Vaxa is designed to be significantly more affordable than a local hire, without sacrificing the reliability you need. All plans include a dedicated assistant, managed by our team.
For founders who need consistent, part-time help without a full-time commitment.
- Dedicated, managed assistant
- Inbox and calendar management
- Up to 20 hours of support per week
- Dedicated account manager
- Weekly progress check-ins
For owners who are ready to delegate broadly and reclaim their entire work week.
- Dedicated, managed assistant — full time
- Inbox, calendar, and admin management
- Customer support coordination
- Research, data entry, and document work
- Dedicated account manager
- Priority onboarding within one week
Not sure which plan suits you? Your free consultation is a no-pressure conversation — we will help you figure out what you actually need.
Common questions
Everything you are probably wondering.
What kinds of tasks can my assistant handle?
Your Vaxa assistant handles the operational admin that keeps you busy but doesn't require your personal expertise — inbox management, calendar scheduling, travel bookings, data entry, research, document formatting, customer support coordination, and more. During your onboarding call, we map your specific workflows so your assistant is set up for your business, not a generic one.
How is Vaxa different from hiring a freelancer myself?
With a freelancer, you carry all the risk: finding them, vetting them, training them, and managing them. When they disappear, you start again. With Vaxa, we handle all of that. Your assistant is a managed member of our team — professionally trained, accountable to us, and backed by an account manager who checks quality regularly. You get the benefits of a great assistant without the work of managing one.
How quickly can I get started?
Most clients are matched and onboarded within one week of signing up. We start with a 30-minute call to understand your business, then match you with a suitable assistant, brief them, and arrange a meet-and-greet before anything goes live.
What if I am not happy with my assistant?
We will replace them. If the match is not working — for any reason — your account manager arranges an alternative. Our goal is a long-term working relationship that actually delivers, not a one-size-fits-all assignment.
Are your assistants English-fluent?
Yes. All Vaxa assistants are selected for professional-level English, both written and spoken. They write in a clear, natural tone and can communicate directly with your clients and contacts when needed.
Do I need to sign a long-term contract?
No. Vaxa plans run on a monthly basis — we earn your business every month. There is no lock-in, and no penalty for leaving. We believe the service should speak for itself.
Get started
Book your free consultation.
A 30-minute conversation — no sales pressure, no obligation. We will listen to what is eating your time and tell you honestly whether Vaxa is the right fit.
- No long-term contracts — monthly plans only
- Matched and onboarded within one week
- Your assistant managed and accountable to us